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Police Certificate Application Procedure

A Japanese police certificate is issued only for specific purpose(s) that the National Police Agency (NPA) has acknowledged such cases for example;
  • Application for permanent residency in Canada, USA or Australia
  • Access to restricted areas in Canadian airports
  • Working for and /or contacting with children in AB
  • Employment by the Canadian Federal Government

If the purpose of your criminal record check does not apply to any of the above, please contact us for further details. 
 
Procedure for police certificate application

1. You must obtain a fingerprint form which is designated for NPA use. The fingerprint form and the application form are available at the consulate office. If you wish to request forms by mail, please send us a large sized (A4) stamped, self-addressed return envelope and your request-memo.
 
2. You must take the fingerprint forms and TWO pieces of ID (passport and driver’s license) to any of fingerprinting service agencies and request your fingerprint on the designated form. (appointment must be made prior to visit)

*The service fee may vary depending on location and we do not take any responsibilities regarding such a service charge. Please contact one of agencies to book an appointment and inquire about the service fee.

3. Upon completion of your fingerprints, you must book an appointment and submit all requirements for your application to the Consulate. Regardless of the location of your residence, the applicants must submit the requirement in person. There is no processing fee for a police certificate.
 
Requirements
  • Your valid passport
  • Three (3) photocopies of the photo page of your passport
  • Completed fingerprint forms
  • Application form (fill out at the consulate)
  • A reference letter from the relevant authority that is requesting your criminal record check.
  • A self-addressed prepaid registered mail envelope if you wish to receive the certificate by mail.

4. Your application will be forwarded to the NPA in Japan. It normally takes two months to obtain a police certificate for a common case.