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Required documents
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1. Valid passpot
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- Original and one photocopy
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- Fill out entirely before your appointment
- Do not use any erasable pen
- Russian and Ukrain Nationals, Nationals of CIS and Georgia requires two forms
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3. Photograph
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- 4.5×3.5cm
- Taken within 6 months with a date stamp
- Plain white background
- Full face centered in the photo
- Russian and Ukrain Nationals, Nationals of CIS and Georgia requires two photos
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4. Residential permits in Canad
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- Original and one photocopy
- e.g., PR card, Work permit, Study permit
The confirmation of PR or Study/Work permit extention letter are not acceptable |
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5. Letter from company or school in Canada
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- This must be addressed to the Consul General
- Travel order by your company and Letter of employment issued within One month or
- A letter from school states that you are going to Japan as part of school program
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6. Flight information in English
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- Flight itinerary from Airline or flight booking website, typed by applicant is not accepted
- It must cover from nearest airport of your residence in Canada to Japan and from Japan to nearest airport of your residence in Canada or to your country with all flight numbers (e.g., YYC to YVR, YVR to NRT and NRT to MNL) |
7. Third contry's visa or visa exempt information
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- If you fly to any third countries from Japan, the visa or the visa exempt information is required. The information must be from their official website and included its website link. e.g., if Chinese citizen fly to Taiwan from Japan, the Taiwan visa or Taiwan visa exempt information(states that you are not required in order to enter Taiwan) is required.
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- This must be filled out by inviter in Japan
- Use one line per day from arrival day to departure day with hotel name, address and phone number. A detailed activity plan is required. (for example, "Tokyo" or "shopping" is not detailed enough).
- Enter all hotel names and addresses under 'Accommodation' and hotel phone numbers under "Contact" day by day
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9. Bank statement
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- Your CANADIAN chequing or saving account statement with
- visa applicant's full name
- bank name
- amount in Canadian dollars
- issuing date
- last four weeks transaction history(from date of application)
*Note:
If employer is responsible for your travel expences, make sure it states on the travel order or letter of employment.
If the applicant is a minor, parent's bank statement is acceptable. provide the parent's passport(picture page) and government issued birth certificate of the applicant(and translation if necessary)along with it. |
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11. Envelope
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- Self-addressed registered return envelope, only apply if you would like to receive your passport by mail
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| Prepared by Inviter |
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- Or Conference materials
- List of visa applicants(if more than one applicants)
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| Prepared by Guarantor who pays for the above-mentioned travel expenses |
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14. Proof of financial capability of Guarantor
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- e.g., Income certificate, Tax payment showing annual income
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15. Certificate of residence
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- Juminhyo issued within 3months
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