Online booking for Consular services
2025/5/1
◯ The Consulate General of Japan keeps operating online system for booking an appointment for the consular services listed in Section 1 below. Consular services listed in Section 2 are available without an appointment.
◯ Please be on time for your appointment. Please understand that late arrivals may not be accommodated.
◯ Please be advised there may be a waiting period even if you have an appointment.
◯ Appointment windows are limited. If you cannot make it for the appointment, please make sure to cancel or change your appointment 24 hours prior to your appointment.
1. Consular services that require an appointment
◯ Please be on time for your appointment. Please understand that late arrivals may not be accommodated.
◯ Please be advised there may be a waiting period even if you have an appointment.
◯ Appointment windows are limited. If you cannot make it for the appointment, please make sure to cancel or change your appointment 24 hours prior to your appointment.
- Visa application (excluding those who hold a Certificate of Eligibility)
- Passport application
- Receipt of passport
- Individual Number Card application
- Receipt of Individual Number Card
- Certificate application (e.g., police certificate, residence certificate, signature certificate, birth certificate, marriage certificate,translation certificate etc.)
- Family register matters (births, deaths, marriage etc.) and Nationality related matters (choice of nationality)
- Overseas voter registration (anytime during business hours) Please bring your valid passport
- Receipt of certificates (e.g., residence certificate, signature certificate, birth certificate, marriage certificate,translation certificate etc.) (9am to 12:15pm, 1:30pm to 4:30pm)
- Receipt of police certificate and/or receipt of finger print form for police certificate application Please bring your valid passport
- Receipt of visa (9am to 11am, 1:30pm to 3pm)
- Visa application for a Certificate of Eligibility holder (9am to 11am, 1:30pm to 3pm)
- Japanese textbook pick up for Japanese national who has already applied
3. How to make an appointment
Appointments can only be made online. Appointments cannot be made by phone or email.
To book an appointment, click the URL below. The link will direct you to an external online booking site.
https://cgjcalgary.rsvsys.jp
(1) Select your application or registration type.
(2) Select the number of people you are applying for.
(2) Select the date and time you wish to visit the Consulate General.
(3) When your booking is completed, a confirmation email will be sent to your registered email address.
(4) Come to the Consulate General on the designated date and time with the booking confirmation email and necessary documents.
[Important Notices]
- Please note that we are not accepting walk-in visits at this time for services that require an appointment. Have your booking confirmation email ready to present to the security staff when entering the Consulate General.
- Make sure to check the application requirements and necessary documents before your appointment.
- If the application requirements are not met or the required documents are incomplete, the application will not be accepted, and a new appointment will be required.
- One appointment slot is for one applicant. For two or more applicants, reserve the required number of additional appointment slots.
- To apply for more than one type of service, please make the necessary bookings for each service.
- When making an appointment on behalf of a senior citizen or other person, make the appointment in the name of the applicant.